Performs administrative and office support activities as assigned by the Director, Corporate Events and Executive Assistant to the CEO, using a variety of project management, communications or organizational skills.
Essential Functions & Responsibilities
Manages calendar entries, edits and reviews.
Schedules meetings, appointments and provide scheduling options.
Assists with corporate events, hosted or co-hosted by the CEO and/or the CEO office.
Coordinates travel, arranges complex and detailed travel plans and itineraries pertaining to the CEO office, compiles documentation for travel related meetings.
Composes routine and confidential correspondences, memos, transcribes notes, researches and creates presentations and other complex documents.
Conducts research, and compiles and creates reports, handles multiple projects, monitors invoices and expense reports.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings as assigned by the CEO office.
Makes copies of correspondences or other printed materials, and distributes as needed.
Sensitivity to confidential matters is required.
Complies with and/or adheres to HIPAA policies and procedures.
Ensures integrity of data entered into company systems and/or databases.
Ability to safely and successfully perform essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
Ability to maintain reasonably regular, punctual attendance consistent with the ADA, FMLA, other federal, state, and local standards, and company attendance policies and procedures.
Ability to come to work and work the regular schedule and shift for the position.
Compliance with all personnel policies and procedures.
Perform additional duties and related essential duties as assigned
Required Education and Experience
Minimum of 5 years of experience in senior administrative position or above with events assistance or coordination background. Experienced in working with executives or in the executive offices.
Bachelor’s Degree or additional work experience above the minimum 5 years as Senior Admin Assistant.
Highly proficient in Ms. Office (Outlook, Excel, Word, PowerPoint).
Must be detail oriented, highly organized, able to prioritize various work and meet deadlines, under pressure and under minimum or limited supervision.
Able to manage and handle complex calendars.
Well experienced with travel management or arrangements.
Excellent communication skills, both verbal and written.
Available outside of normal business hours (including evenings or weekends, if or as needed).
Available to travel when needed for events or meetings.
Professional, trustworthy, discreet and able to handle highly confidential and sensitive documents and information.